Wedding Planning & Coordination Services

why is a wedding coordinator beneficial?

Behind every “perfect” wedding day is a solid plan.
Your wedding day should be about celebrating, making memories, and being fully present with the people you love - not checking the clock, answering vendor questions, or worrying about what needs to happen next. That’s where wedding coordination comes in.

Behind the beautiful photos and unforgettable moments is a thoughtfully planned timeline, clear communication, seamless transitions, and a team working together behind the scenes to bring your vision to life. As your wedding coordinator, my goal is to take the logistical details off your plate so you can truly enjoy your day.

My coordination services can help:

- Create and manage a detailed wedding-day timeline: Making sure everyone knows where they need to be, when they need to be there, and what happens next.

- Coordinate with your vendors: Helping ensure your photographer, DJ, caterer, venue team, décor team, and other vendors are all working from the same plan.

- Manage the flow of your day: From getting ready, rehearsal and ceremony transitions to photos, entrances, dinner, speeches, dances, and everything in between.

- Handle the behind-the-scenes details: So you don’t have to spend your wedding day answering questions, solving logistical issues, or keeping track of the timeline.

- Bring in the right level of support: Every wedding is different, which is why I can help determine what level of coordination and assistant support will best suit your day.

Why choose me?
With several years of hands-on experience working in weddings and events - including wedding setups, chair setup, Photo Booth services, and event coordination - I understand the moving pieces that go into creating a smooth wedding day.

I also have a trusted coordination team that allows us to work together behind the scenes, communicate with vendors, manage transitions, and handle the little details that can make a BIG difference.

My goal is simple:

Keep your day running smoothly.
Protect your peace.
Let you be fully present.
Give you the freedom to enjoy every moment.

Because when the planning is done and your wedding day finally arrives, you deserve to experience it - not manage it!

I’m incredibly grateful to the amazing couples who have trusted me with such an important role in one of the most meaningful days of their lives. It’s an honour to be part of your celebrations, and I can’t wait to help make your wedding day everything you envisioned!

TAKE A LOOK AT PAST WEDDINGS...

Julia & Chase

Venue: Norwester Hotel

Photographer: Kirsten Rae

Videographer: Torin Gunnell

Decorator: Grace Boutique Decor

"Cass is the best!!!! From chair rentals to coordinating, she does it all. She is so organized and made my day stress free. We love her!!!!!!!! Also, chair rentals SOOOO elevate the look of any event. It’s very worth it."

Laura & Kevin

Venue: Whitewater Golf Course

Photographer: Up North Photography

Videographer: Up North Photography

Decorator: Velvet Rope

"Cass was so amazing to work with! We hired Cass for our wedding chairs as well as her coordination services and I could not be more thankful to have her on our vendor team! She is so caring, and was such a reassuring presence the day of the wedding. All throughout the process she was so communicative. I highly recommend Luxy and Cass!!"

Brandi & Greg

Venue: Whitewater Golf Course

Photographer: Birdseye Photo

Videographer: 4ever Weddings

Decorator: Grace Boutique Decor

Florals: All In Bloom

Cakes: Countryside Cakery

"We cannot thank Cass enough for her wedding coordination services. From our very first meeting, her sweet and warm personality instantly put us at ease during a naturally stressful planning process. But don't be fooled by her kindness - Cass also has an incredible "get it done" attitude. She handles every detail with authority and solves problems even before you know they exist.

Her knowledge and experience shine through in everything she does from flow, timing, layout, and logistics. On top of that, Cass has amazing, trusted connections in the industry that were extremely valuable to us given our tight timeline. Every vendor she recommended was top-tier, and they all loved working with her just as much as we did. She even helped us secure two vendors that we had our heart set on who had already closed their 2026 books.

So if you want a coordinator who is both your biggest cheerleader and a fierce advocate, hire Cass immediately! She will truly go above and beyond for you."

Jessica & Bryan

Venue: Portuguese Hall

Photographer: Saving Grace Photography

Cake/Dessert: Countryside Cakery

"Thank you Luxy Chair Rentals & Events for an amazing and supportive experience. The last few months are always the most stressful time around a wedding but Cass took care of everything from the calls, schedules and made sure everyone involved was informed of when and where they needed to be. Cass is so easy to work with, down to earth, funny, kind, and very professional and got our wedding party’s different blends of crazy humour. Thank you for making our day stress free and taking care of all our wedding needs!"